Connect with us

Mental Health

Personal Development: Evaluating And Adapting (4)

Published

on

Building And Reinforcing Teams (14)

By

Akindotun Merino

Even after you’ve got a plan in place, it’s important to keep adjusting your plan so that you can stay in control of your time. This module will give you some ways to help you stay on top of your to-do list.

If you can do a task in a minute or less, do it! Here are some things that you can accomplish in 60 seconds or less:

  • Check for new messages on your voice mail and e-mail
  • Quick replies to e-mails
  • Accept a meeting invitation
  • Quick stretches to give you an energy boost
  • Review new RSS feeds

If you’re stuck on a task – can’t get started, have hit a roadblock, or just can’t seem to get it wrapped up – set aside five minutes each hour to work on it until you’ve hit the desired progress point.

READ ALSO: Personal Development: The Power Of Scheduling (3)

Here are some ideas for putting this into action:

  • Desk too cluttered? Set aside five minutes at the end of each hour to clear off one part.
  • Report not coming along? Set aside five minutes each hour to work on a particular part.
  • Inbox overflowing? Set aside five minutes each hour to work on clearing it out.

No matter how well you plan and how organized you are, there will likely come a time when you feel like you just can’t get your head above water. When this happens, follow these five easy steps to get things back under control.

  1. First, take a deep breath. Make sure that your mind is calm and clear before you begin.
  2. Next, make a list of all the tasks that are outstanding. If there is a due date, mark it beside each item.
  3. Now, look at your calendar. Create a plan for the most important items. Transfer these items to your tracking system (Outlook, productivity journal, day timer, etc.).
  4. Identify the three most important items. Make those a priority for today.
  5. If possible, start work on the most critical item.

Like other plans, you will probably need to revisit your to-do items and priorities once you have completed a few tasks. This plan, however, should help you get your head above water and get back on track.

When you’re assigned a new task or project, it’s important to create a plan at the beginning so you get off to a good start. This module will look at some different techniques that you can use to tackle new to-do items.

When planning and organizing, try to create the right size plan for the task. If your goal is to organize your inbox, for example, it’s probably not necessary to spend several hours planning each action. On the other hand, if you’re handed a complex project, you may want to spend several days or even weeks gathering information and creating a plan.

For small tasks, basic tools such as a to-do list or calendar will probably be the best choice.

For medium-sized tasks or projects, you might want to use:

  • RACI charts
  • Visual timelines
  • Storyboards

And for large projects, consider:

  • Gantt charts
  • Project plans
  • Project-specific productivity journals
  • Online time tracking dashboards

For most tasks, you will need some background information before you begin. Remember, you’ll need very little information for simple tasks, and more detailed information for complex tasks.

READ ALSO: Personal Development : The Power Of Routine (2)

Basic information you will gather should include:

  • What is the date I will start this task? What is the deadline?
  • Who else can I rely on for help?
  • What are the major things that need to be completed?
  • What obstacles might I encounter? How can I get around them? (For example, one of your key resources might be going on vacation in two weeks. You will want to gather all required information from them before they leave.)
  • What work has already been completed?

For most medium to large sized tasks, you will want to build evaluation points into your plan. Typically, these occur at key gateways (called milestones in the project management world). At these gateways, you will look at your plan, determine what is working and what is not working, and adjust as necessary.

Some other signs that it may be time to review your plan:

  • You keep falling further and further behind.
  • You’re not motivated to work on the project.
  • You’re finding that your plan isn’t the right size for your project.
  • Major changes have happened in your project.

Dr. Akindotun Merino is a Professor of Psychology, CEO of Jars Group and Mental Health Commissioner in California. Feel free to share your successes and challenges:

Prof.  Akindotun Merino

info@akinmerino.com

YouTube.com/akinmerino

Instagram: @drakinmerino:    Twitter: @drakindotun

 

Read more authentic news on our social media platforms

Continue Reading
Click to comment

Mental Health

Strong Mental Will: A Tool For Fulfilment Of Dreams 

Published

on

The Futility Of A Marital Chase
Dr Hope Nwawolo

By Hope Nwawolo

As a young girl in a boarding school many years back, l found myself interested in reading articles and novels. One day, l picked a piece of torn paper from the ground and a particular sentence caught my attention.  It read, “…whatever you are as a young girl will determine what you become as an adult’’.  Without giving a thought to the fact that situations and people could change according to circumstances, my young mind went to work immediately, particularly on how l wanted to look as a woman years later. At that time, l was on the fat side. I told myself that l would not want to develop a bulging tummy as a woman. I never even gave thought to the changes women go through as a result of child bearing. However, my young mind knew l needed to do something immediately in order to achieve what l wanted many years after.  I took my house dresses and school uniforms and used my hands to take in the sides so that l had to tuck in my tummy any time l wore them.  Somehow l felt l could control my tummy from getting bigger if l kept it tucked in most of the time. And of a truth l did and needless to say that some students liked my style and did same to their uniforms. Talk about setting the pace!

At the time of taking the decision, l never even knew it was lady-like to tuck in your tummy. All l was seeing was me as a woman in future, without a bulging tummy. It never crossed my mind that child bearing or any abdominal surgery could discourage one from tucking in the tummy at will. And years later, after having four births, of which two where through caesarean sections, I have maintained the habit of tucking in my tummy and this has helped in sustaining a moderate waist line even as l increase in years.  

Another striking instance was when l went in for my masters’ degree. I told myself l would not stop my academic education until l had my doctoral degree. Sadly, before l finished the masters’ programme, l came across several doctoral students who had been on the  programme for upward of six years and were not near completion. I got discouraged and quietly finished my programme and did not look back. My mental will bowed to the discouraging sights of struggling doctoral students. Luckily, years after, the dream came alive again and l began to nurse it. Even after a professional masters’ programme, eight years after my first masters, l was still nursing the idea of a doctoral degree. Finally, fifteen years after my first masters’, I was going through the newspaper in my office when l came across a postgraduate admission advert of a private university. There and then, a strong desire to apply for a doctoral degree came over me and was so strong that l did not tell anybody so as not to get discouraged, particularly because of the high school fees. As a matter of fact, being a civil servant should have been my worry, but l just felt strong in my mind that it would work out itself.

Honestly, from the time of my sending my application to getting admission, I did not have the money for the first year of the four and half years programme and l did not want to further stress my husband who was paying school fees for my sons in private secondary school and private university. All the same, l was strongly determined to start it with complete trust that God would make the way as l went through the journey. With an undaunted mental will, He did beyond my expectations, with awesome colleagues, lecturers that were as interested for us to complete the programme as at when due as we were. 

One may want to ask how l was able to overcome the initial financial hurdle. Like l said, with the burning passion in me and a complete trust in God to provide the necessary fees, my eyes became open to certain opportunities of side hustle with two of my friends, which gave me added income to my salary. I immediately cut down on certain expenses like buying new clothes and frivolous social outings, and prioritised my needs, particularly as the school allowed for instalment payment of fees, over the semesters. 

To become mentally strong, is about shifting your whole perspective, since it is human nature to be afraid of things that we cannot control or to crumble in the face of difficulty. It is the fight or flight response that is embedded in who we are. Unfortunately, once you are in that mind-set you are giving your mental power away to a circumstance and the only power that you have is really the power of perception. And when you shift your perception and just feel like: I can handle this, I can do this,  I can turn this around, I can use this to my good — then you gain that ability. 

Mental strength is about knowing that you are creating your reality, just like l did as a young girl in secondary school. We create our reality by our thoughts, our beliefs, our actions, our habits. And sure, sometimes things happen out of our control, but most of the time, we do not go far away from achieving our dreams.  

 Nwawolo, PhD, writes in via

hopenwawolo@yahoo.com

 

Continue Reading

Mental Health

How To Identify Fake Friends

Published

on

Prof. Stella Roy-Omoni

Most people surround themselves with fake friends who are killing them subtly and are smiling with them. You need to identify the genuineness of your so- called friend before he/she destroys you.

Identifying a fake friend can involve noticing certain behavioral patterns:

1. Lack of Support: They might be absent or unsupportive during your challenging times, showing disinterest or avoiding your needs.

2. One-sided Relationships: They tend to benefit more from the friendship without reciprocating care or effort.

3. Gossip and Betrayal: Fake friends might gossip about you behind your back or betray your trust.

4. Inconsistent Behavior: Their actions and words may not align consistently, making it hard to trust them.

5. Conditional Friendship: They’re around only when it suits their interests or when they need something from you.

6. Manipulative or Self-centered:They may manipulate situations for their benefit or constantly talk about themselves without considering your feelings or experiences.

Being mindful of these traits can help distinguish between genuine friends and those who may not have your best interests at heart. Trusting your instincts and observing behaviors over time often reveals the authenticity of a friendship.

Continue Reading

Mental Health

Building And Reinforcing Teams (3) (16)

Published

on

Building And Reinforcing Teams (14)

By Akindotun Merino
When you find yourself excessively self-oriented, this is a sign that you need to deepen your humility and refocus on serving others. Here are some ways to help you foster a greater sense of humility:

Allow others to be first and foremost. Insisting on being the first in line, the first to raise your hand in a class, the first to get the parking spot, and so on, has a tendency to inflate one’s sense of self-importance. However, when you allow others to have the spotlight or be first, it gives you a better vantage point to appreciate their gifts and what they are able to bring to the table. And when you can do this, you actually find yourself in a better position to lead others because you understand how they can best contribute.

Don’t insist on being right. Nobody likes to be wrong, including other people. When you are wrong it puts you in a vulnerable position, which can be scary. However, vulnerability is often what makes a person beautiful and appreciable. Allowing others the legitimacy of their beliefs without correction from you is a charitable act.

Listen to what other people think more than telling them what you think. Dale Carnegie once said that the sweetest sound to anyone is the sound of their own voice. Really paying attention to what other people have to say without having to correct or undermine them helps you to stay oriented outward rather than being self-absorbed.

READ ALSO: Building And Reinforcing Teams 2 (15)

Try not to judge others. An old saying goes like this, “When you point a finger at someone else, you have three fingers pointing back at you.” While it is tempting to judge another person, to assess what they are doing and how they are doing it, when you do so, you are presuming that you know better. Unfortunately, unless you have lived the experiences of another person, you cannot know what is best for them. Your grasp on another person’s situation will always be incomplete because you don’t have the complete picture.

Finally keep your balance. Throughout the whole process of becoming a more effective leader and a more effective human being, two tools can help smooth the way. The first is developing a greater sense of gratitude. When you wake up in the morning, or while you drink your coffee or eat breakfast, either write down in a notebook or type on your computer a list of five things for which you are grateful. If you keep this gratitude journal every day, it will have a cumulative effect on your keeping a positive outlook.

The second tool’s importance cannot be understated. No matter how much you have on your plate at any given time, it is important that you take the time to play. Whether this is a hobby such as painting or an activity such as playing video games, make a point of scheduling play time for yourself at least two to three times a week. This will help you to balance out all the stress you have in your life.

Dr. Akindotun Merino is a Professor of Psychology, CEO of Jars Group and Mental Health Commissioner in California. Feel free to share your successes and challenges:

Prof. Akindotun Merino
info@akinmerino.com
YouTube.com/akinmerino
Instagram: @drakinmerino 

Twitter: @drakindotun

 

Read more authentic news on our social media platforms

Continue Reading

Top Stories